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Minutes for November 2010

Minutes for the November 2010 Library Board Meeting

Steger-South Chicago Heights Public Library

Board of Trustees

Minutes of the Regular Meeting

Thursday, November 18, 2010 7:05 pm

President Stroube called the meeting to order at 7:08 pm

ROLL CALL:

Present: Fiorenzo, Holecek-Sherman Joyce, Stroube, Thurmond

Absent: Peterson, Stewart

Late: 

Also Present: Lisa Morrison Korajczyk, Director and Brett Moeller

The Board moved Mr. Moeller to the top of the agenda to present the 2009/2010 Audit Report. 

PUBLIC COMMENTS:

None

MINUTES:

Trustee Joyce made a motion and Trustee Fiorenzo seconded that minutes from the October 21, 2010 regular board meeting be approved. Upon a voice vote the motion passed. 

Trustee Holecek-Sherman made a motion and Trustee Thurmond seconded that the minutes from the November 5, 2010 special meeting be approved. Upon a voice vote the motion passed. 

CORRESPONDENCE:

The Board discussed the letters from Klein, Thorpe and Jenkins, First United and the IMRF increase. The E-nnounce was also discussed concerning the changing events at the system.

FINANCIAL REPORT:

Trustee Holecek-Sherman made a motion and Trustee Joyce seconded that the board approve the November 2010 Claims List for $ 10,909.93.  Upon a roll call vote the motion carried

Ayes: Fiorenzo, Holecek-Sherman, Joyce, Stroube, Thurmond

Nays: 0

The Board also asked that the petty cash be presented in a spreadsheet each month and that the payroll and IMRF amounts be placed in the minutes each month.

LIBRARIAN’S REPORT:

Automation:

This month the tech consultant performed the monthly maintenance on the computers, and removed a virus from the director’s computer. The director and the tech consultant have had numerous conversations concerning the switch from the T-1 line to cable. We have talked with two outside technology vendors about the switch (McCann Group and Versatile) and we believe that Versatile is the better option. The McCann group wants to create a new path for the cable line with five access points, and not upgrade the sonic wall. We have already been advised by Versatile Consulting (which works with SWAN) that they will no longer maintain or support the old sonic wall, and that it must be upgraded. The upgrade also allows for the switch to Comcast. Therefore, instead of the McCann suggestion we have chosen to go with Versatile and upgrade the sonic wall. 

We are also researching a new portable scanner for the public to use at the computers. Our current scanner no longer works and we do get several requests a month from patrons to use it. We have looked at a number of portable scanners that would not need to be attached to any particular computer unlike our current situation where a patron must use computer one if they want the scanner. 

The director and the staff have also been discussing the purchase of e-readers for public use. We would like to purchase two or three and preload them with books and lend them out to the public. We would require a hefty deposit for the items, but it would show our patrons that we are making an effort with technology and that we are in some way addressing their questions about e-books.

We also received a new digital camera that was paid for by our Friend’s Group. The old camera was over 10 years old and was no longer functional.

Building and Maintenance:

Merts HVAC performed the quarterly maintenance and found that the heat exchange was rusted and full of holes. The director called another company for an estimate and it was around the same price. So we decided to just have Merts come in and do the work. It is also time to renew the Merts HVAC contract and it is in the Board packet. There is a slight increase over last year, but nothing drastic. 

Personnel:

Vacation: 6

Sick: 2.5

Personal: 1

Jury: 1

Ms. Dismuke and Ms. O’Halloran attended 2 ILeadU meeting and then spent four days in Springfield for the project. Ms. Elmore attended a RASSL meeting and the director attended the monthly Zone meeting, a Project Phoenix meeting, the Friend’s meeting, the Night at the Races, 2 Kiwanis meetings and the MLS Annual Meeting. 

Programs:

The Library hosted some popular events this month. October is Hispanic Heritage Month and we hosted a Latino Festival at the library and we had nearly 60 people at the event. We had Holly the reading dog at the Library for the kids and 18 children over the month attended. We took a Toddler Time on a nature walk and the kindergarteners from Eastview came to visit the Library. Our babysitters program was very successful as well as our Harvest Party and the Family Date Night Program. Programming seems to be going well, and an interesting mixture of family events seem to be popular. 

COMMITTEE REPORTS:

None

OLD BUSINESS:

None

NEW BUSINESS:

Audit Report

Mr. Moeller presented his report on the financial situation of the library, and the library is fine. Trustee Holecek-Sherman made the motion and Trustee Thurmond seconded that the Board accept the 2009/2010 Audit Report. Upon a roll call vote the motion carried. 

Ayes: Fiorenzo, Holecek-Sherman, Joyce, Stroube, Thurmond

Nays: 0

2010 Tax Levy

Trustee Holecek-Sherman made the motion and Trustee Joyce seconded that the Board approve the 2010 Tax Levy. Upon a roll call vote the motion carried. 

Ayes: Fiorenzo, Holecek-Sherman, Joyce, Stroube, Thurmond

Nays: 0

Merts Contract

Trustee Thurmond made the motion and Trustee Joyce seconded that the Board approve the 2010/2011 HVAC contract as presented by Merts. Upon a roll call vote the motion carried. 

Ayes: Fiorenzo, Holecek-Sherman, Joyce, Stroube, Thurmond

Nays: 0

Disposal of taped executive sessions from 11/10/04, 9/28/05, 3/19/2009,4/16/2009, 6/18/2009.

Trustee Thurmond made the motion and Trustee Holecek-Sherman seconded that the tapes from executive sessions tapes from the above dates be destroyed. Upon a voice vote the motion carried.

December Meeting Date

Trustee Holecek-Sherman made a motion and Trustee Joyce seconded that the Board will not meet on December 16, 2010, and that the director be given the authority to pay the bills on the monthly claims list. Upon a roll call vote the motion passed. 

Ayes: Fiorenzo, Holecek-Sherman, Joyce, Stroube, Thurmond

Nays: 0

Comcast Contract

Trustee Joyce made a motion and Trustee Holecek-Sherman seconded that the Comcast contract as presented by the director be approved. If there should be any changes then the director must call a special meeting for approval. Upon a voice vote the motion passed.

Ayes: Fiorenzo, Holecek-Sherman, Joyce, Stroube, Thurmond

Nays: 0

Versatile Bill

Trustee Holecek-Sherman made a motion and Trustee Thurmond seconded that the Board approve the work to be done by Versatile to upgrade the firewall. Upon a roll call vote the motion passed. 

Ayes: Fiorenzo, Holecek-Sherman, Joyce, Stroube, Thurmond

Nays: 0

TRUSTEE DISCUSSION:

The Board decided to hold the annual Christmas party at Carlo’s in Chicago heights on 12/15/2010 at 6:00 pm.

ADJOUNMENT:

Trustee Joyce made a motion and Trustee Holecek-Sherman seconded that the November 18, 2010 meeting be adjourned. Upon a voice vote the meeting adjourned at 8:45 pm.