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Minutes for August 2010

Steger-South Chicago Heights Public Library

Board of Trustees

Minutes of the Regular Meeting

Thursday, August 19, 2010 7:05 pm

President Stroube called the meeting to order at 7:05 pm
ROLL CALL:
Present:  Fiorenzo, Holecek-Sherman Joyce, Peterson, Stewart, Stroube, Thurmond
Absent:
Also Present: Lisa Morrison Korajczyk, Director, Mr. Ken Peterson
PUBLIC COMMENTS:
None
MINUTES:
Trustee Joyce made a motion and Trustee Thurmond seconded that minutes from the July 15, 2010 regular board meeting be approved. Upon a voice vote the motion passed.
Trustee Holecek-Sherman made a motion and Trustee Peterson seconded that the minutes from the executive sessions of the April 15, 2010, and June 17, 2010 meetings be open to the public. Upon a voice vote the motion passed.
CORRESPONDENCE:
None
FINANCIAL REPORT:
Trustee Holecek-Sherman made a motion and Trustee Joyce seconded that the board approve the August 2010 Claims List for $ 11,326.82.  Upon a roll call vote the motion carried.
Ayes: Fiorenzo, Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond
Nays: 0
The library director would also like the minutes to reflect that the bookkeeper did not remember to change the new budget for the Building and Maintenance Fund. They left part of the budget in the Corporate Fund instead of having all of those bills/funds in the Special Building & Maintenance Fund. This change will be reflected in next month’s financial statements.
LIBRARIAN’S REPORT:
Automation:
The tech consultant performed the monthly maintenance on the library’s computers and also installed a power outlet strip for laptops under the table near the periodicals.  All the public computers have been upgraded to Microsoft 2007. The staff and the director have also started work on the Technology Plan required by the state library for the Per Capita grant. The library also purchased access to Consumer Reports for the library’s website. The link is on the front page and patrons need to call the Front Desk for the username and password. We have also placed a link on the front page for Consumer Checkbook and again patrons need to call for the name and password. We are also looking at prices for a new scanner for the patrons to use at the computers as the one we have is old and needs to be updated. Ms. O’Halloran has also started to scan all the library card applications and we will now keep them on the server. We also plan on digitizing all of the paperwork from the past 7 years. We will call the Records Management Department in Springfield to insure that once digitized all paper records can be destroyed.  
Building and Maintenance:
After some investigation the security camera bids from Jan./Feb of 2010 are still viable, and we can discuss the options later. The director is also looking around at options for the new drinking fountain. ADA accessible drinking fountains range from 700-2200 dollars. We also need to ship/deliver it and have it installed by a plumber.
Personnel:
Vacation: 10
Sick: 4.5
Personal: 0

This month the director attended 1 Kiwanis meeting, I Project Phoenix meeting, 1 Governance A meeting, and Ms. Dismuke and Ms. O’Halloran attended 2 ILeadU meetings. There was also a staff meeting on 7/16/2010 to explain to the employees the situation with Ms. Oldenburg’s termination, and how the new responsibilities were to be divided.  July 29th was Ms. Oldenburg’s last day with the library, and the staff took her out for a farewell party at Aurelio’s Pizza in Crete. The staff would like to thank the Board for providing a special luncheon, thanks to Janet Fiorenzo for the bread from San Francisco and the gift certificate for Dal Santo’s Deli.

Programs:
Summer Reading is over and the reading stats are in. The Children’s Department had 168 children register and 87 met their goal. The Young Adult Department had 20 participants and they read 39,918 pages, and the Adult Club had 100 people register with 76 participants reading at least 4 books.
COMMITTEE REPORTS:
None
OLD BUSINESS:
Trustee Holecek-Sherman made a motion and Trustee Joyce seconded that the Board approve Ordinance 10-9 establishing the new SWAN Agreement. Upon a roll call vote the motion passed.
Ayes: Fiorenzo, Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond
Nays: 0
Trustee Thurmond made a motion and Trustee Peterson seconded that the Board approve Ordinance 10-10 to repeal the MLS Agreement. Upon a roll call vote the motion passed.
Ayes: Fiorenzo, Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond
Nays: 0
Trustee Holecek-Sherman made a motion and Trustee Thurmond seconded that FY 2010/2011 Budget and Appropriations Ordinance be approved. Upon a roll call vote the motion passed.
Ayes: Fiorenzo, Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond
Nays: 0
Upon approval of both Ordinance 10-9 and Ordinance 10-10 the President and Secretary of the Board signed the SWAN Intergovernmental Agreement.
NEW BUSINESS:
Trustee Joyce made a motion and Trustee Holecek-Sherman seconded that the Board accept the 2009/2010 Annual Treasurer’s Report. Upon a roll call vote the motion passed.
Ayes: Fiorenzo, Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond
Nays: 0
Trustee Joyce made a motion and Trustee Holecek-Sherman seconded that the Board approve the FY 2010 Estimate of Revenue. Upon a roll call vote the motion passed.
Ayes: Fiorenzo, Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond
Nays: 0
President Stroube and Trustee Thurmond signed the Secretary’s Audit for the Illinois State Library, and President Stroube and Secretary Fiorenzo signed the FY 2009/2010 IPLAR Certification Page.
The Board and the Director spoke about the security camera bids and decided to speak with Officer Rambo of the Steger Police to discuss the needs of the Library. There was also discussion concerning the State Farm Liability Policy for the Building and its contents. The Board asked the Director to check with other agencies for insurance quotes.
TRUSTEE DISCUSSION:
Trustee Holecek-Sherman asked about the state of MLS and Trustee Fiorenzo brought information for the Director concerning a CSI program.
ADJOUNMENT:
Trustee Joyce made a motion and Trustee Thurmond seconded that the meeting be adjourned. Upon a voice the motion carried. The August 19, 2010 regular board meeting was adjourned at 8:08 pm.