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Minutes for July 2010

Minutes from the July 2010 Library Board Meeting

Steger-South Chicago Heights Public Library

Board of Trustees

Minutes of the Regular Meeting

Thursday, July 15, 2010 7:00 pm

President Stroube called the meeting to order at 7:03 pm

ROLL CALL:

Present Holecek-Sherman Joyce, Peterson, Stewart, Stroube, Thurmond

Absent: Fiorenzo

Also Present: Lisa Morrison Korajczyk, Director, Janis Elmore – Patron Service

Coordinator

PUBLIC COMMENTS:

None

MINUTES:

Trustee Thurmond made a motion and Trustee Holecek-Sherman seconded that minutes 

from the June 17, 2010 regular board meeting be approved. Upon a voice vote the motion 

passed.

Trustee Joyce made a motion and Trustee Thurmond seconded that the minutes from 

the executive session of the June 17, 2010 meeting be approved. Upon a voice vote the 

motion passed.

CORRESPONDENCE:

The board read the last MLS newsletter. The board was happy that the staff that went to 

conferences in June wrote reports and that the staff returned energized and ready to share 

their experiences.

FINANCIAL REPORT:

Trustee Holecek-Sherman made a motion and Trustee Peterson seconded that the board 

approve the July 2010 Claims List for $ 11,173.80. Upon a roll call vote the motion 

carried.

Ayes: Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond

Nays: 0

LIBRARIAN’S REPORT:

Automation:

The tech consultant performed the monthly maintenance on the computers. The Summer 

newsletter was placed on the library’s website and we are starting to explore a company 

called Constant Contact. It is an online product that will allow us to send newsletters via 

email as well as monthly reminders. We are still exploring this option.

Building and Maintenance:

We had to call ADT in this month to check the alarm, but it turned out to be the telephone 

line interfering with the alarm system because of the excessive rain. I would recommend 

that we take another look at the security camera issue. The auditor approved the expense 

from the Liability Fund where the library has a surplus instead of the Building & Maint. 

Fund.

Personnel:

Vacation: 13

Sick: 2.2

Personal: 1

Ms. Gaz was at the Bradley Institute from 6/13 – 6/18 and Ms. O’Halloran and Ms. 

Dismuke were at their ILeadU Conference from 6/14 – 6/17. They all had a great time a

nd felt that the experience was well worth their time. Ms. Elmore attended a RASSL 

meeting and the director attended: 2 Kiwanis meetings, MLS/SWAN Quarterly, Zone 

meeting, Finance Committee Meeting, and a Project Phoenix meeting. Ms. Elmore won 

the ALA Spectrum Scholarship for graduate school. This is a monetary award and they 

pay for her attend ALA next year in New Orleans.

Programs:

The Summer Reading Club started with a bang!! We were very busy in June and we 

hope to see it continue through July. The library was forced to print more newsletters 

because patrons took so many from the library. We are still finalizing the Movie in the 

Park program, but I have not received feedback from our other partners. Let’s look at 

this month’s stats.

COMMITTEE REPORTS:

None

OLD BUSINESS:

Trustee Holecek – Sherman made a motion and Trustee Thurmond seconded that the 

board accept the 2010 Trustee Offices Ordinance as presented. Upon a roll call vote the 

motion passed.

Ayes: Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond

Nays: 0

Trustee Thurmond made a motion and Trustee Holecek-Sherman seconded that the board 

accept the 2010 Ethics Ordinance as presented. Upon a roll call vote the motion passed.

Ayes: Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond

Nays: 0

Trustee Holecek-Sherman made a motion and Trustee Peterson seconded that the board 

accept the 2010 Non-Resident Card Ordinance. Upon a roll call vote the motion passed.

Ayes: Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond

Nays: 0

Trustee Joyce made a motion and Trustee Thurmond seconded that the board approve the 

2010 Prevailing Wage Ordinance as presented. Upon a roll call vote the motion passed.

Ayes: Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond

Nays: 0

Trustee Thurmond made a motion and Trustee Joyce seconded the board accept the 2010 

Meeting Dates Ordinance. Upon a roll call vote the motion passed.

Ayes: Joyce, Peterson, Stewart, Stroube, Thurmond

Nays: Holecek-Sherman

NEW BUSINESS:

The board and the director spoke at length about the new SWAN agreement

and the ordinances for next month. The director also submitted the Budget and

Appropriation Ordinance for the Board and the public to look over for the next month.

TRUSTEE DISCUSSION:

Trustee Stewart brought up for discussion the Library’s strategic plan and that in 

November that the Board, staff and director need to move forward on this project. The 

director also discussed with the board the idea of hiring a facilitator for the process.

Trustee Thurmond then suggested to the board that they have a luncheon for the staff for 

the hard work over the past year and to say goodbye to Ms. Oldenburg who is leaving the 

library. Trustee Thurmond made a motion and Trustee Joyce seconded that the director 

spend up to $100.00 for the luncheon. Upon a roll call vote the motion passed.

Ayes: Holecek-Sherman, Joyce, Peterson, Stewart, Stroube, Thurmond

Nays: 0

ADJOUNMENT:

Trustee Thurmond made a motion and Trustee Peterson seconded that the meeting be 

adjourned. Upon a voice the motion carried. The July 15, 2010 regular board meeting 

was adjourned at 8:02 pm.