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Minutes for June 2010

Steger-South Chicago Heights Public Library 

Board of Trustees

Minutes of the Regular Meeting

Thursday, June 17, 2010 7:00 pm 

President Stroube called the meeting to order at 7:03 pm 

ROLL CALL:

Present Fiorenzo, Holecek-Sherman Joyce, Stroube, Thurmond

Absent: Peterson, Stewart

Also Present: Lisa Morrison Korajczyk, Director 

PUBLIC COMMENTS:

None 

MINUTES:

Trustee Joyce made a motion and Trustee Holecek-Sherman seconded that minutes from the May 20, 2010 regular board meeting be approved. Upon a voice vote the motion passed.  

Trustee Holecek-Sherman made a motion and Trustee Thurmond seconded that the minutes from the June 8, 2010 finance committee meeting be approved. Upon a voice vote the motion passed. 

CORRESPONDENCE:

The Board members read the MLS newsletters and the trustees commented on how they liked the library’s summer newsletter. They also read the article from the Southtown and commented on the financial conditions of Illinois library systems. 

FINANCIAL REPORT:

Trustee Holecek-Sherman made a motion and Trustee Thurmond seconded that the board approve the June 2010 Claims List for $ 11,346.85.  Upon a roll call vote the motion carried. 

Ayes: Holecek-Sherman, Fiorenzo, Joyce, Stroube, Thurmond

Nays: 0 

LIBRARIAN’S REPORT 

Automation:

      The tech consultant performed the monthly maintenance on the computers. While we have purchased the new server the consultant is still running some tests before switching to the new hardware. I have also created a technology committee for the library: Ms. O’Halloran, Ms. Dismuke, Mr. Martinez and myself. It was necessary to create the committee because of one of the Per Capita requirements to create a technology plan for the library. This plan will need to assess our current needs as well as plan for the next three to five years. 

Building and Maintenance:

      The only problems this month were problems with power and an alarm issue after hours. The library was having power issues one Friday afternoon during a very powerful storm. The burglar alarm was tripped on a Saturday night around 7:00 pm. The alarm company called me at home and informed me that the alarm was going off and told me that they would notify the Steger police. I told the alarm company I would be there within 15 minutes and they would inform the police I was on my way to the library. My husband and I arrived within 15 minutes, and waited another 10 – 15 minutes for the police to arrive. We finally just went in and looked around the library. No one was there and I called the security company and the police telling them not to bother coming to the library. It looked like a banner fell off the wall and set off the motion detector.  

Personnel:

Vacation: 0

Sick: 3.5

Personal: 1 

Ms. O’Halloran and Ms. Dismuke both attended an online meeting with ILeadU as well as one in person meeting at the Frankfort library. Ms. O’Halloran also attended a Circ Advisory meeting, Reciprocal Borrowing and a Report server workshop with Ms. McClain. The director attended: 2 Kiwanis meetings, Kiwanis Pancake Breakfast, the Zone meeting, HR Roundtable, 2 Project Phoenix meetings, a Policy Committee meeting, Job Connect and a MLS Board meeting.  Just a few quick reminders that Ms. O’Halloran and Ms. Dismuke will be attending ILeadU in Springfield from 6/14-6/18 and Ms. Gaz will be in Peoria for the Bradley Inst. from 6/14-6/18. I will then be on vacation from 6/19-6/28.  

Programs:

      The Cinco de Mayo celebration was a wonderful program. In working with the Chicago Heights Library there were nearly 150 patrons at the program. We certainly plan on having the event again. The summer newsletter is out and we delivered them to all the schools, the village halls and the community centers. The Summer Reading Clubs are planned out and start on June 7 for both the adult and children. We have purchased all of the prizes and for the most part we only used the money we raised through the letter campaign. We also received an offer for free Brookfield Zoo passes from Cook County Joan Murphy’s Office. The staff decided to host a Last Summer Fling Event. We chartered a school bus and in August we will take 45 people to the Zoo. The library is paying for half of the bus and patrons must pay $4.50 per person for the trip. Only patrons with our library cards in good standing may attend and bring only immediate family. Patrons must pay as they sign up and money will not be refunded if they cancel. The library also received 25 free passes from Brookfield Zoo for Summer Reading and the Youth Services staff will give them out as part of their giveaways. Let’s look at the monthly stats.

COMMITTEE REPORTS: 

Trustee Thurmond made a motion and Trustee Holecek-Sherman seconded that the board approve the new FMLA as recommended by the policy committee. Upon a roll call vote the motion passed. 

Ayes: Holecek-Sherman, Fiorenzo, Joyce, Stroube, Thurmond

Nays: 0 

Trustee Holecek-Sherman made a motion and Trustee Fiorenzo seconded that the board approve the FY 2010/2011 working budget as recommended by the finance committee. Upon a roll call vote the motion passed.  

Ayes: Holecek-Sherman, Fiorenzo, Joyce, Stroube, Thurmond

Nays: 0 

OLD BUSINESS: 

Trustee Thurmond made a motion and Trustee Joyce seconded that the board approve the 2010/2011 Building and Maintenance Ordinance. Upon a roll call the motion passed.  

Ayes: Holecek-Sherman, Fiorenzo, Joyce, Stroube, Thurmond

Nays: 0 

NEW BUSINESS: 

The director discussed the chapters from Serving Our Public and introduced five new ordinances: Trustee Offices, Ethics/Gift Ban, Non-Resident Card, Prevailing Wage, and Meeting Dates. The director also introduced the draft for the new SWAN Intergovernmental Agreement. The director also informed the board that MLS would send the finished agreement and a white paper with directions on the final agreement by next month. 

Trustee Thurmond made a motion and Trustee Holecek-Sheman seconded that the board go into executive session at 8:10 pm to discuss the personnel issues in the Youth Services department. Upon a voice vote the motion passed. 

Trustee Joyce made a motion and Trustee Thurmond seconded that the board adjourn the executive session and reconvene the regular board meeting at 8:35 pm. Upon a voice vote the motion passed.  

TRUSTEE DISCUSSION:

None 

ADJOUNMENT:

Trustee Thurmond made a motion and Trustee Holecek-Sherman seconded that the meeting be adjourned. Upon a voice the motion carried. The June 17, 2010 regular board meeting was adjourned at 8:36 pm.