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Minutes for May 2010

Steger-South Chicago Heights Public Library 

Board of Trustees

Minutes of the Regular Meeting

Thursday, May 20, 2010 7:00 pm 

President Stroube called the meeting to order at 7:01pm 

ROLL CALL:

Present:  Baano-Stewart, Fiorenzo, Holecek-Sherman Joyce, Peterson, Stroube, Thurmond

Absent:

Also Present: Lisa Morrison Korajczyk, Director 

PUBLIC COMMENTS:

None 

MINUTES:

Trustee Joyce made a motion and Trustee Thurmond seconded that minutes from the April 15, 2010 regular board meeting be approved. Upon a voice vote the motion passed.  

Trustee Joyce made a motion and Trustee Stewart seconded that the minutes from the April 15, 2010 executive session be approved. Upon a voice vote the motion passed. 

Trustee Thurmond made a motion and Trustee Holecek-Sherman seconded that the minutes from the April 27, 2010 Finance Committee meeting be approved. Upon a voice vote the motion passed.  

Trustee Peterson made a motion and Trustee Joyce seconded that the minutes from the May 11, 2010 Policy Committee meeting be approved. Upon a voice vote the motion passed. 

CORRESPONDENCE:

The Board members read the MLS newsletters and Ms. Dismuke’s report on her conference. They also had several questions concerning the Versatile letter which the director answered. 

FINANCIAL REPORT:

Trustee Holecek-Sherman made a motion and Trustee Peterson seconded that the board approve the May 2010 Claims List for $ 8,775.95  Upon a roll call vote the motion carried. 

Ayes: Holecek-Sherman, Fiorenzo, Joyce, Peterson, Stewart, Stroube, Thurmond

Nays: 0 
 
 

LIBRARIAN’S REPORT:

Automation:

The tech consultant performed the monthly maintenance on the computers. He was also able to find a server on Ebay for $140.00. He was also able to get free back up tapes from Governor’s State University, and he gave the library hard drives from his own stock. We will have to purchase a new operating system for the server. Mr. Martinez is looking at pricing for Microsoft 2003 and 2008. We also received a letter from Versatile. They are the company that supports the library’s firewall. The will no longer support our version and want us to update our product.  Mr. Martinez also updated the in-house SWAN catalog. The new version looks more like a combination of Google and Amazon. I would recommend that everyone take a look at the product. The new pricing came in for the ResearchPro databases, and due to the 22% increase in SWAN fees the library will not be able to participate. The pricing this year was much more reasonable, but simply out of our reach.  

Building and Maintenance:

The handyman was at the library replacing some light bulbs and attached the new boxes for the library’s cable lines. The boxes were free from Comcast and the library is not charges for cable as per their agreements with the state of Illinois.  

Personnel:

Vacation: 6

Sick: 2

Personal: 3 

MS. O’Halloran attended the Supervisor’s South Middle Managers workshop on the Patron Confidentiality Act  and a Circulation Advisory meeting at MLS. Ms. Dismuke attended an online Teens and Technology Seminar and Ms. McClain attended the MilCat workshop. The director attended: the JobConnect meeting, an IMRF workshop, the Zone meeting, SWAN Governance meeting, Project Phoenix meeting, and a Kiwanis meeting.  The employee evaluations are completed and should be ready by the beginning of May. Ms. Dismuke wrote and received a We the People Grant through the NEH and Ms. Gaz has received a scholarship to attend the Bradley Institute held in Peoria in June.  

Programs:

The Ragtime program was a great success, and the feedback from Crete is that their patrons also had a good time, and would love to try it again. Also, the Dia de los Ninos program was a wonderful event. Ms. Martinez came in and helped Ms. Gaz decorate the youth space and had 34 people attend the event. I congratulated the team and let them know how pleased I was with their efforts. Also, Mayor Owens has donated 100 Winnie the Pooh back packs to the library, and Ms. Oldenburg will use them for the Summer Reading Club. Also, plans are almost completed for the Summer Reading Club. The youth theme is Scare up a Good Book, and the adult theme is Lights, Camera, Action: READ!  The director also discussed the Summer Reading Program donations; asked the board’s opinion concerning banning patrons that access pornography at the library, and discussed at the length the financial situation concerning library systems and its impact on this library. 
 

COMMITTEE REPORTS: 

Finance Committee Recommendation:

 The director read as recommended the Authority to Spend Policy to the full board. The board agreed to approve the policy as recommended by the committee.

Trustee Holecek-Sherman made a motion and Trustee Peterson seconded that the board approve the new Authority to Spend Policy. Upon a roll call vote the motion passed.  

Ayes: Holecek-Sherman, Fiorenzo, Joyce, Peterson, Stewart, Stroube, Thurmond

Nays: 0 

FMLA Policy:

There was a question concerning the policy and to give the director time to investigate the answer the board approved tabling the vote until the June meeting. Trustee Holecek-Sherman made a motion and Trustee Thurmond seconded postponing the vote on the FMLA policy until the June 2010 board meeting. Upon a voice vote the motion passed. 

OLD BUSINESS:

The working budget is still on the agenda, but nothing was discussed at this board meeting. 

NEW BUSINESS:

The director introduced the 2010 Building & Maintenance Ordinance. The director then asked if there were any questions or concerns with the chapters from Serving Our Public. The board discussed the increase in the 2010/2011 IMRF rates and the director explained why the library required patrons to have their library cards when using the library. The finance committee members chose June 8, 2010 at 1:30 for the nexr meeting to discuss the budget.  

TRUSTEE DISCUSSION:

None 

ADJOUNMENT:

Trustee Joyce made a motion and Trustee Holecek-Sherman seconded that the meeting be adjourned. Upon a voice the motion carried. The may 20, 2010 regular board meeting was adjourned at 8:23 pm.